Now that you got familiar with the software and you are beginning to see what Timeneye can do for your business, it's important to start assembling a pilot team.
You will need to:
Assess your stakeholders.
Identify early adopters.
Organize a meeting
Some people may resist the idea of tracking time. Some may be sceptical about its usefulness, others may not want to move away from spreadsheets, because “we’ve always done it this way”.
Introducing time tracking to employees and managers can be difficult. That’s why it’s important that the initial team should be a small group of like-minded people who are interested in Timeneye’s benefits and may also be accountable for its implementation. As your adoption plan moves on to additional phases, you will include more people in your team.
Based on our experience, we have drafted this Deployment checklist to bring you to be fully operational.
What roles are fundamental for the success of the pilot?
Communicate the high-level vision. Connect Timeneye implementation to the core mission and priority initiatives at the company.
Oversee the entire Timeneye launch execution and rollout process. Take care of all technical aspects of implementation, including integrations.
Identify how specific departments will use Timeneye for the different user scenarios and encourage engagement.
Any department (management)
Help evangelize Teams, support skill building, and provide useful insights.
Assess your department leaders
List the core business leaders in your organization. For everyone, ask the following questions:
Is this leader friendly to new technology?
Will this leader's business benefit from a better time management tool?
Does this leader have a positive relationship with key members of the existing project team?
Does this leader like to be viewed as an "agent of change" within the organization?
You can add additional questions that are relevant to your organization. For your initial two phases (Start and Experiment), you'll see leaders who are friendly to change, somewhat dissatisfied with current technology, and that you have a good relationship. These leaders should be brought into the core project team as business advisors and may have projects that will be essential for your experimentation phase. It is important to select impactful, real-world situations to experiment with and avoid high-risk projects for your initial experiments.
Identify early adopters
Early adopters share certain traits no matter what size or industry your organization may be in. Typically, early adopters share these traits:
Interested in technology
Willing to be a part of the change
Seeking to make improvements
Collaborative by nature
Willing to share their observations and learnings with the group
Are risk takers: they're willing to try something to see if it works
Depending on the size and complexity of your organization, you may choose to enable some or all of these individuals for your experimentation phase. In this program, they are agreeing to actively participate in your experimentation phase and provide regular feedback to the project team. Let them know that by giving this active feedback, they are helping to craft the outcome of your project. You will use this list of people in the Phase 2 - experiment.
Organize a meeting
Organize a meeting with all the stakeholders, both managers and end-users, to get them excited about Timeneye and ask who would be interested in being part of the pilot team. These people will be the first to test Timeneye and, in the next future, train their peers.
Tell them about the time-tracking benefits and what should be the outcome. We have prepared a template with some slides you could use during this meeting, but you should add what’s your expectation for each department and specify what success would look like for each user scenario.
This is an initial meeting to present the intention of implementing a time-tracking tool in the company and explain what is involved for the employees and the reasons behind this decision.
It’s important to specify that Timeneye is not a monitoring tool: the goal is not to “spy” on people but to become aware of how the working time is utilised in the organization and eventually optimize the process. To learn more about this, read Our Privacy Promise.
Important: for now, just ask your peers to express an interest in taking part in the pilot. Once you have set up your workspace on Timeneye, you will start inviting people. At this stage, communicate very clearly that they need to wait to be invited to join the said workspace.
Timeneye doesn’t allow multiple workspaces, so if someone creates a workspace of their own, they won’t be able to join you with the same email.
Next: Set up your workspace